Before the COVID-19 pandemic, many traditional companies resisted the idea of letting employees work from home. With the pandemic, managers are changing their mentality and questioning whether they really need all the physical space they currently have. However, in order for the company to decide to keep its employees in Home office, with the objective of its benefits for both parties, including the reduction of space, needs to pay attention to one of the main factors of the success of this format: the technological factor.
When talking about technology, it is necessary to analyze not only the IT infrastructure, but also the technology that will be used remotely by the employee. In this case, you will achieve savings not only in costs such as rent or electricity, but also in technology. This is because the need for installation, monitoring, and security may be reduced. As well as the need for printers, a trend that started before the pandemic. In the case of moving your business to a smaller location, it's important to answer the many IT infrastructure questions that accompany this move. And answer them in the planning phase, not later.
If you're not using cloud technology yet, it's time to rethink. If you manage machines that require servers or if you have software running internally, consider keeping your servers local. But if you have an email server, for example, you can save money by switching to a cloud-based app. And the cloud is a good alternative for remote collaborators, as it allows them to access software applications and company data from anywhere, allowing them to carry out their work efficiently.
It is important to make a cost comparison to validate the company's viability to migrate to the cloud. The licensing costs, time, and labor required will be considered, but considering the long-term productivity gains and the cost savings of not maintaining servers, it is very likely that the decision will be to migrate.
It is part of the process to rethink the technology offered for remote work, to find out if the company is allowing successful remote work. The company must offer adequate technology tools, in addition to high speed internet. Connection speed is one of the biggest concerns for remote work. If the company wishes to reduce the size of the physical space and encourage more employees to work from home, it must consider the cost of providing the technology necessary for successful work, compared to the cost of maintaining the current space. Safety is also a major concern. Protecting data when it leaves the company is not a new concept. From laptops to cell phones, organizations must implement cryptography, among other tools that guarantee a high level of security, regardless of where the employee is working.
After taking into account the technical requirements of the current space and remote work, one can come to the conclusion that the reduction is not cost-effective. But migration can also be very worthwhile, and in this case it is worth seeking information for even more concrete answers.
TATICCA is here to help. We provide robust consulting services regarding the construction of new buildings, office moves, and remote workforce needs. We analyzed from where the network points should be located for maximum efficiency, to what types of equipment would give the highest return on investment for security, essential to protect company data, whether in the office or on a remote collaborator's laptop.
Should you migrate to the cloud? Are your internal controls robust enough to support remote work? Are there gaps in your cybersecurity? How do you envision your technology five years from now? TACTICCA — ALLINIAL GLOBAL can help you answer these questions, either by developing a technology roadmap or performing a gap analysis and providing recommendations.
Contact TATICCA — ALLINIAL GLOBAL, which provides integrated auditing, accounting, tax services, corporate finance, Financial Advisory, Risk Advisory, technology, business consulting and training. For more information, visit www.taticca.com.br or email taticca@taticca.com.br. Our company has professionals with extensive experience in the market and has certified methodologies for carrying out activities.
